How BTP CFA Occitanie brought the 51 buildings of its 5 campuses into a single database

BTP CFA Occitanie prepares apprentices for careers in construction on five campuses. Technical workshops, training rooms, boarding houses: 51 buildings in use all year round by apprentices and staff. Maintenance, safety, compliance, energy: every management decision depends on precise knowledge of the premises. A network that trains people for construction ought to know its own buildings well.

Yet that knowledge was spread across the sites, in documents of different formats. For a multi-site network, the issue went beyond each individual building: it needed a common, consistent and up-to-date database, available from every campus. Anyone who manages several sites will recognise the situation.

The work ran in four stages, and the first was the smartest. Before any scanning, the building inventory and the scoping of the goals (maintenance, safety, compliance, energy) made it possible to use the plans, technical files and spreadsheets already available. The 51 buildings were then scanned in 3D while the campuses carried on as normal, and structured into a hierarchy: sites, buildings, levels.

The project covered the whole planned scope: five campuses, 51 buildings, 47,771 m² scanned, up-to-date plans and equipment inventoried. From then on, the data collected is reused from one audit to the next, without redoing the surveys for each diagnostic.

Each of the three initial obstacles has found its answer. Documents scattered from one campus to another have given way to a single database, organised by site, building and level. The workshops and boarding houses have their equipment located, with its technical data attached to the spaces. And audits and maintenance are now prepared on verified information, before anyone even arrives on site. For a network that trains people for careers in construction, it makes a fine demonstration.