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Main hall of an event venue captured as a 360° virtual tour

Get your event venue onto the final shortlist with a virtual tour

Organisers compare venues on paper, quickly, often without travelling. Finding the right venue can take them up to 45 hours of research, according to Brightelm's venue sourcing guide. Among ten technical sheets, the venue that can be toured online stays on the final shortlist. With a virtual tour, they explore your rooms, read your capacities and picture their event before the first call.

Between two events
1 visit
business hours to go live
48 h
Reply from your agency
Within 24 h

What is a virtual tour of an event venue?

Screenshot of the virtual tour: Domaine de Landrevie
Domaine de Landrevie

1,700 interactions with the pop-up and 3,700 features used in one year. An exceptional venue is toured before it is booked.

Read the case study
Château Saint-Joseph Events estate, Aude Château Saint-Joseph
  • +32 qualified prospects in one year
  • 40% of physical visits avoided
  • Source: Château Saint-Joseph. Full figures in the case study.
  1. Organisers move freely around your spaces

    They come in through reception, cross the main hall, discover the adjoining spaces and check the circulation routes.

  2. They read the capacities and layouts

    Theatre, cocktail, banquet, meeting: the capacity of each layout is shown in the room concerned.

  3. They check floor areas on a plan

    As an option, the dimensioned 2D floor plan completes the immersion: floor areas, room layout, how the zones connect.

Why choose a virtual tour for your events venue?

Free your team from site visits that lead nowhere

Every site visit ties someone up to welcome people, show them round and answer the same questions. Many lead to nothing, and your team loses hours. With a virtual tour, organisers do their first sift remotely, and you only hear from serious projects.

Photo illustrating ‘Free your team from site visits that lead nowhere’

Stay on busy organisers' shortlists

An organiser comparing many venues only travels to a few. The venue they could not see drops off their list, even if it was a good fit. With the tour, they check your spaces and show the atmosphere to their management. Your venue starts with a head start.

Photo illustrating ‘Stay on busy organisers' shortlists’

Help people understand your unusual venue

The more distinctive a venue is, whether a rooftop, an industrial hall or a vaulted cellar, the less photos can describe it. So organisers hesitate, unsure how to set it up. With a virtual tour, they grasp its volumes and circulation routes, and what makes you different becomes a reason to choose you.

Photo illustrating ‘Help people understand your unusual venue’

Is an easyVirtual.tours virtual tour right for your situation?

  • Photo illustrating the profile ‘You manage a character property’

    You manage a character property

    • Stay on organisers' shortlists
    • Spare yourself site visits that lead nowhere
    • Fill the dates still available
  • Photo illustrating the profile ‘You run an unusual venue in town’

    You run an unusual venue in town

    • Make your venue easy to understand online
    • Show every room layout
    • Turn what makes you different into a selling point
  • Photo illustrating the profile ‘You market several venues’

    You market several venues

    • Receive enquiries that are already qualified
    • Work with one single provider
    • Present every venue to the same standard

Ready to save time?

Describe your events venue in two minutes. The nearest agency in the network will reply with a price and a date for the visit.

Each agency in the network sets its own prices freely.

Turn your virtual tour into a real performance tool!

These options add to the tour depending on your spaces and how qualified you want enquiries to be.

  • Contact form open over a virtual tour

    Contact form

  • Point of interest open in a virtual tour, over a photo taken before the works

    Points of interest

  • HD photo framed in the 360° tour of a kitchen, then saved

    HD photos

  • Virtual tour navigation menu in front of an atrium

    Navigation menu

  • A château's façade and the table of its most opened points of interest, the château leading with 86 opens

    Viewing statistics

All platform features

How to use your virtual tour?

Laptop on a video call, with the virtual tour shared on screen

Attach it to your sales replies

An events agency shortlists three venues on paper for its client. With the tour attached to your proposal, it presents your venue exactly as it is, spaces and circulation included.

  • In your sales proposals
  • In your responses to tenders
  • On a video call with the agency and its client

All our virtual tours can be embedded

  • QR code On a shop window, flyer or sign
  • Link By email, text message or in your listings
  • Iframe Straight into your website

How do you order your first virtual tour?

Step 01

You get in touch with our team

We point you to the agency that covers your area.

Step 02

We draw up a brief together

A video call or an on-site meeting sets the scope of the project and your proposal.

Step 03

Your local contact comes to you

Your local agency captures your space on site with a Matterport 360° camera with a built-in LiDAR sensor, then handles the editing.

Step 04

You receive your virtual tour

The link and its documentation arrive within 48 business hours of the capture.

Find the agency nearest to you

36 agencies cover France. The one in your area comes to you.

See how our virtual tours adapt to your site

Can’t see your type of site here?

Let’s talk about your project

Your questions about event venue virtual tours

Site visits, room staging, capacities, private hire enquiries: the answers you need before arranging the capture.

  • Does a virtual tour replace the site visit?

    It replaces the first sift. Organisers rule your venue in or out remotely; the in-person site visit remains useful for advanced projects, but it becomes a confirmation rather than a discovery.

  • Should the venue be captured empty or set up?

    Both approaches have their merits. A set room helps people picture a specific format; an empty room lets them imagine every layout. Your contact advises you during scoping based on your most frequent requests.

  • How do organisers see our capacities?

    Points of interest show the capacity of each room by layout (theatre, cocktail, banquet, meeting) with the floor area and the technical information you choose.

  • Can a venue be captured while it is operating?

    Yes. The visit is scheduled between two events, on a quiet day, to capture prepared spaces without disrupting your business.

  • Does the tour work for an unusual venue?

    That is actually where it adds the most. Unusual volumes, multiple levels, outdoor areas: immersion makes clear what photos flatten.

  • How do we receive private hire enquiries?

    The form built into the tour sends you each enquiry with the date, format and guest numbers given by the organiser.

Got another question?

Talk to an expert

Ready to let organisers tour your unique venue?

Describe your spaces, your layouts and the events you host. The agency in your area gets back to you with a scope, a tailored proposal and a date for the visit between two events.

  • Reply within 24 business hours
  • Free proposal, no commitment
  • Capture scheduled around your calendar

Each agency in the network sets its own prices freely. The agency in your area will send you a tailored proposal.

Contact us